• ABOUTABOUT
 

Safe Return to In-Person Instruction
and Continuity of Services plan


Pending approval by the South Carolina Department of Education

On March 11, 2021, the American Rescue Plans (ARP) Act was signed into law. In it, the U.S. Department of Education provides an additional $121.9 billion for the Elementary and Secondary School Emergency Relief Fund (ESSER III Fund). This legislation will award grants to state educational agencies designed to provide local educational agencies with emergency relief funds to address the impact that COVID-19 has had, and continues to have, on elementary and secondary schools across the nation.

South Carolina will receive $2.1 billion in ESSER III funds from the Act. Ninety percent will be awarded to school districts. The amount of each district’s award is based on the amount of Title I, Part A funds they received in summer 2020 from funds under the Every Student Succeeds Act (ESSA). The remaining funds will be used for state-level activities that address issues caused by COVID-19.

The following plan describes how Lexington County School District One will safely return to in-person instruction and provide a continuity of services for all our schools. This report complies with all ARP Act (Public Law 117-2), the ESSER III grant terms, conditions and assurances (CFDA Number 84.425U), and the interim final rule established by the United States Department of Education’s 86 FR 21195

Before the district finalized its plan, it conducted focus groups of students, teachers, administrators and parents/guardians. It also invited all parents/guardians, staff and board members to read the plan and provide feedback through surveys. In addition, the district reached out to the district’s Educational Foundation and Lexington Chamber and Visitors Center members and invited them to also provide feedback.

The feedback from those focus groups and surveys helped district administrators clarify, refine and more clearly communicate the plan presented below. We thank everyone who participated for taking the time to help the district hone its plan.

Safe Return FAQs



 

MAINTAINING HEALTH AND SAFETY

   

Lexington County School District One continues to have two goals: 1) to maximize instruction and 2) keep our students and staff as safe as possible. To accomplish this, we plan to leverage a number of mitigation and support strategies to support and prioritize children and adults’ physical, social, and emotional health.

Description of maintaining health and safety

Lexington County School District One continues to have two goals:

• to maximize instruction; and

• to keep our students and staff as safe as possible. 

To accomplish this, we plan to leverage a number of mitigation and support strategies to support and prioritize children and adults’ physical, social, and emotional health.

In order to maintain the health and safety of our students, staff, and school communities, the district put the following strategies in place.

The district will:

• maintain five additional float nurses.

• maintain the increased number of health room assistants.

• evaluate the need for additional health room assistants.

• maintain PPE supply stocks and hand-sanitizing stations.

• support additional pay for summer and winter break contact tracing.

• continue our ongoing collaboration with the Midlands Epidemiology Team
  and the South Carolina Department of Health and Environmental Control.

• continue to monitor the spread of viruses or other contagious diseases,
  such as, but not limited to, influenza and COVID-19.

• continue to use the Lexington District One COVID-19 Data Dashboard.


Instructional Model Shift Process

The district will use our own data to carefully monitor COVID-19 cases and exclusions daily, and will consider the information provided to us by public health officials and medical experts when making decisions around instructional model shifts.

If we have to pivot to or from e-learning, hybrid, or face-to-face instruction, we will always consider what impacts the fewest possible number of students, families and staff members. It is our intent to avoid large-scale instructional shifts.

We will collaborate with our regional DHEC epidemiology team to closely monitor COVID-19 spread in order for the district to avoid large-scale instructional shifts.

We will use the following criteria for considering an instructional shift change. If three (3) or more COVID-19 cases are identified within a classroom within fourteen (14) days of each other, consideration should be given to excluding all students and staff in the classroom for fourteen (14) days after contact with the last identified COVID-19 case.

If a change is necessary, we will communicate the shift to families and the community through a variety of means, including letters to parents/legal guardians such as these letters and emails, “Helpful Reminders” and our “Important Message for High School Parents,” found under LEXNEWS on our website.

When possible, the district will attempt to send communication regarding an instructional model shift to families, staff, and the community by 6 p.m. the day prior to the shift taking effect.

     
     

POLICIES and PRACTICES
REGARDING CDC RECOMMENDATIONS

   

As we did throughout the pandemic, Lexington County School District One will continue to work with state public health officials to guide our continued implementation of in-person learning. As public health guidance evolves, we will consider all available guidance as we continue to adjust mitigation strategies in our schools.

Universal and correct wearing of masks

In this section, we are addressing procedural shifts regarding masks.

Students and Staff

At this time and throughout the 2021–2022 school year, masks will be optional for students and staff unless directed by the SCDE, the Governor’s Office or other authorized state agencies to make masking required.

Modifying facilities to allow for physical distancing (e.g., use of cohorts/podding)

In this section, we are addressing procedural shifts regarding masks.

Elementary Schools

At the elementary school level, most students cannot yet receive a vaccination. The district will use the Department of Health and Environmental Control indicators and thresholds defining community transmission of COVID-19 to guide our tiered approach to modifying facilities and structures to allow for physical distancing. The DHEC indicators and thresholds can be found here.

Below is a description of our tiered approach.

Community Spread Low (0–50 per 100,000)

When DHEC indicators and thresholds indicate that community spread is low, we will use a typical instructional model unless a model shift is required to keep children safe. A typical instructional model in elementary school can include, but is not limited to, normal movement around the building, and normal entry and dismissal procedures, recess procedures, and lunch procedures.

Community Spread Moderate (51–200 per 100,000)

When DHEC indicators and thresholds indicate that community spread is moderate, elementary schools will use small groups (pods) within classes and larger groups as needed to support physical distancing and to ease contact tracing. Other procedural shifts could include lunch and breakfast in the classroom. Schools will determine the structure of these processes at the local level with guidance from central services.

When community spread changes to “Moderate” and remains “Moderate” for up to fourteen consecutive days, changes to classroom procedures will take effect as described in the “Moderate Community Spread” section above. The 14-day period gives schools adequate time to make and communicate shifts to procedures at the classroom level and to ensure a change is needed.

When community spread changes back to low and remains at low for up to three consecutive weeks, procedural changes around modifying facilities will take effect as described in the “Low Community Spread” tier.

Community Spread High (200+ per 100,000)

When DHEC indicators and thresholds indicate that community spread is high, elementary schools will use the family model for instruction and movement around the building.

This could include using small groups in individual classrooms in order to support physical distancing, ease contact tracing, and minimize in-school transmission. Schools will also adjust recess, entry/dismissal and breakfast/lunch processes to maximize physical distancing between classrooms. This will include eating breakfast or lunch in classrooms, varying entry/dismissal locations by grade, or scheduling individual recess times for classes. Schools and central services will collaborate as they make decisions about the processes needed to ensure consistency across each school.

If procedural changes for modifying facilities in elementary schools are necessary, we will communicate shifts to families and employees through email. When possible, the district will attempt to send these messages to affected families and staff by 6 p.m. the day prior to the shift taking effect.

Secondary Schools

At the secondary level (grades 6–12), most students can receive a vaccination, which reduces the potential for contracting the virus. Because of this extra layer of protection, we will use a typical instructional model in middle and high schools. A normal instructional model in a secondary school can include, but is not limited to, typical movement around the building and typical entry, dismissal, breakfast, and lunch procedures.


Transportation

Transportation will comply with the South Carolina Department of Education’s guidelines regarding capacity in effect during the 2021–2022 school year. You can find the current SCDE interim guidance for bus transportation here.

Handwashing and respiratory etiquette

One of our most successful mitigation strategies continues to be our emphasis on handwashing and respiratory etiquette. At the beginning of the year, we will provide a mini-lesson to all students regarding proper handwashing and respiratory etiquette.

Respiratory etiquette includes coughing into your elbow, properly using tissue and throwing them away after use, covering sneezes and coughs, washing hands and using hand sanitizer often, etc.

To support our emphasis on handwashing and respiratory etiquette, we plan to maintain and refurbish our handwashing and hand-sanitizing stations and equipment as needed, including the stations in the cafeteria.

We will also continue to share information with the public about proper handwashing and respiratory etiquette through social media posts and other communications to students, parents, guardians and community members.


Cleaning and maintaining healthy facilities, including improving ventilation

Keeping our physical environment, including the air quality in our schools, safe and clean remains a priority for the 2021–2022 year.

We will continue to use electrostatic sprayers, additional housekeepers at each school to support needed cleaning and our established COVID-19 cleaning protocols.

We will continue to implement additional ventilation projects identified in our facilities study, as well as to investigate other ventilation strategies and action when appropriate.


Contact tracing in combination with isolation and quarantine

We will continue to follow DHEC guidelines related to quarantine and isolation, including the outlined quarantine periods for students and staff members who are considered close contacts (possible exposures) to a person diagnosed with COVID-19. You can find the DHEC guidelines here.

To facilitate contact tracing, we will continue to maintain seating charts on all buses and in classrooms, common spaces and cafeterias unless individuals can sit six feet apart.

In addition, each school will have a dedicated space for symptomatic individuals that will not be used for other purposes. Students who present COVID-19 symptoms will immediately be isolated in the designated space and will wear a mask while waiting to leave the facility.

We will continue to communicate with families and community members about our contact tracing and quarantine procedures using communications such as our Parent Explanation of COVID Guide.


Diagnostic and screening testing

The district is not currently engaged in diagnostic or screening testing. However, students presenting symptoms of COVID-19 infection will be evaluated by a school nurse and excluded according to the most current DHEC guidance. More information about symptom screening guidelines can be found at this link from the CDD. As stated in the “Universal and Correct Wearing of Masks” section, students and staff are required to wear masks while in the health and isolation rooms.

The Nursing and Health Services Director is, however, working with other districts and public health partners to explore the feasibility of voluntary testing for students and staff members. Such tests could help reduce the number of students and staff who are quarantined and could also help identify asymptomatic cases in the event of close or family contact.


Efforts to provide vaccinations to educators, other staff, and students, if eligible

We will continue to work with employees to seek vaccination opportunities where available. When possible, supervisors will work with employees to facilitate vaccination appointments as quickly and easily as possible.

The district will also work with community health partners to provide access to the most current and accurate vaccination information. These resources will be posted on the “Stronger Together” webpage of the district’s website.

Lastly, we will follow guidance from DHEC related to quarantine, including recommendations that fully vaccinated individuals do not need to quarantine as a result of a close contact exposure. You can find the DHEC guidelines here.


Appropriate accommodations for children with disabilities with respect to health and safety policies and practices

As we have done during the 2020–2021 school year, we will continue to follow all accommodations specified in students’ individual education plans (IEP), 504 plans, or individual health plans, and communicate updates such as this example to families, as needed.

The district will also provide in-person homebound services, where needed, to support student academic, social, and emotional growth. Staff will work with families of homebound students to schedule these services.

Although elementary students will not have a dedicated online academy option for the 2021–2022 school year, the district has the ability to connect with students in all grade levels virtually if they are placed on homebound services and not physically present in the classroom.

Staff will still conduct in-person evaluations with all safety precautions and mitigation strategies necessary. 

We will continue to schedule online meetings, when possible, to support the development and implementation of students’ education or health plans. 

Lastly, IEPs will still include contingency plans to support students if e-learning or distance learning is required.


Coordination with state and local health officials

The Lexington County School District One Nursing and Health Services Director will be the official contact with DHEC and other state and local health officials for Lexington District One.

In addition, the district will work with the Department of Social Services, Guardians Ad Litem (court-appointed guardians), and other agencies through updated agreements. These groups include Lexington County Community Mental Health, Sexual Trauma of the Midlands, Dickerson Center and LifeChanges.


     
     

CONTINUITY OF SERVICES

   

We recognize that it is vital to ensure ongoing services for students, staff and the community without interruption. With that said, our district’s focus and commitment continue to be providing safe, healthy, and supportive environments where children, staff, and communities can continue to thrive, learn, and grow.

District response to continuity of services

Social and Emotional Support

Last year, the South Carolina State Department of Education directed school districts to implement social and emotional learning (SEL). In that directive, districts must develop short- and long-range SEL goals and plans that align with the district’s vision, mission and strategic plan. In these plans, districts were asked to identify needs and resources to carry out SEL goals and plans.

Lexington District One is committed to continuing the emphasis on supporting the social and emotional well-being of students and staff members, some of which is outlined in our plan.

Moving forward, we will do the following:

       The district will continue the use of mental wellness teams at each school.
  These teams will include members selected and appointed by individual schools.

       As required by SCDE, the district will implement a SEL screening tool for students and staff members.
 Students and staff will complete the SEL screening tool at least once a year.

       SEL check-ins for students and staff members will continue to be a part of
  our standard operating procedure as well as SEL instruction.

       The district will designate personnel to monitor SEL activities
  and coordinate support for students and staff where needed.

       The district will continue to share information about our social and
  emotional learning supports with the community as we did with
  this Together Talk.

Instruction

Access to instruction for students in quarantine will continue to be a priority, including the enhanced use of online learning resources and platforms.

A focus on continuity of service needs for students will continue, emphasizing students’ access to internet hot spots, technological devices, and digital learning tools.

Educators will continue to use learning management systems and virtual meeting platforms to provide instruction to students who are quarantined. The instruction will continue to be a mix of synchronous meetings with their teachers alongside individual asynchronous work. 

We also continue to invest in infrastructure that supports virtual teaching and learning. The district will also continue to prioritize systems and structures for the implementation of a Multi-tiered System of Supports for students when intervention is needed.

Other Services

Throughout summer 2021, Lexington District One will provide students no-cost breakfast and lunch meals. Families can obtain these from eight designated locations in the district throughout the summer.

During the 2021–2022 school year, the district will also commit to providing meal service options for children during the coming school year at no cost to families.

We will communicate our plans for continuing meal service to families as we did in these examples: No-Cost Meal Plans — January and Summer Food Service.

     

 

PERIODIC REVIEW

   

In order to ensure a continuity of services and support to our students, staff, and community, we recognize we must engage in periodic review of our plans to ensure the safety of our stakeholders.

District response to ensuring periodic updates to its plan

We will continue to monitor and update the plan in accordance with updated public health guidance and input from the South Carolina Department of Education.

The district’s Reentry Task Force, which will be composed of school and district leaders, will review the plan monthly. Any changes made to the plan will be reported to the board of trustees during the public session, and the updated plan will be posted to the “Return to In-Person Plan” webpage.

     
   

PUBLIC INPUT

   

In order to create a thorough and thoughtful plan, we will engage in multiple rounds of input to garner helpful and specific feedback with multiple stakeholder groups. We believe that by engaging in multiple rounds of feedback we can ensure multiple voices and perspectives are part of the process.

District response on public input in the development of its plan

Lexington District One’s Reentry Task Force is engaging with a variety of stakeholders to seek input in the development of this plan, including school administrators, teachers, support staff, parents, students, central services personnel and the district’s board of trustees.

In addition, the district created a webpage that hosts the plan online. The district promoted that webpage in a banner across the home page, and with a blurb and a link on the Stronger Together page. The plan webpage included links to both and employee and parent/legal guardian surveys in order to gather public input.

In addition, the district gathered feedback through structured protocols with advisory groups made up of administrators, teachers, parents/legal guardians, support staff and others. The district gathered feedback from our students’ parents/legal guardians, employees and community through surveys.

     
     
     
     



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